What Do You Do When You Interview at an Investment Bank and Never Hear Back?

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Investment Banking Interview - Never Hear Back?“It was great meeting you – we’ll get back to you in a few days!”

The VP shakes your hand, and you turn around and leave the room.

You walk out of the interview on top of the world.

After studying technical questions for 143 hours and reciting your story so many times that you could walk through your resume in your sleep, you’re confident you knocked this one out of the park.

You get back home and watch some TV to unwind…

And then a day passes.

You hear nothing.

Another day passes.

Still nothing.

And then it’s a week…

And before you know it, 2 weeks, 3 weeks, or even an entire month.

And you never hear back from that bank.

So what happened? Where did you go wrong?

Does it mean you got rejected and they’re not telling you? Or are they just disorganized?

And most importantly, what can you do to get a response?

Why You Get the Silent Treatment

Because you’re not the #1 candidate for the position.

The bank has already given an offer to someone else, or it has already given out the “targeted” number of offers, and it’s waiting for people to respond.

If candidates turn down their offers, the bank will approach candidates ranked lower on the list and start making offers to them.

So it’s not that you “failed” the interview – it’s just that other people were more impressive or fit in with the group better.

In some cases, this actually happens because the bank or group is so disorganized that they “forget” to notify you, which is why it’s critical to call back 2-3 days later AT MOST (and ideally before that).

It could even be something stupid, such as the bank losing your contact information or recording the incorrect email address or phone number.

But 90% of the time, it’s because you performed “on par” with other candidates – not poorly enough to receive an outright rejection, but not well enough to win an immediate offer.

So What Happens in Real Life?

Recruiting is at the bottom of the priority list for bankers – they are busy doing deals, winning clients, and otherwise making money.

Sometimes, it’s even at the bottom of the priority list for HR because they’re busy with… afternoon tea time each day? I have no idea, but it sure seems like that sometimes.

Let’s say you go in for Superday interviews with 10 other candidates, at a smaller, regional bank that’s looking to hire 2 interns for the summer.

Here’s what might happen behind the scenes:

  • The VP, MD, Associate, and 2 Analysts all like the same person the most and they decide to give him an immediate offer the day after the interview.
  • Meanwhile, they’re divided on other candidates: the VP and MD like 2 other candidates the most and can’t decide between them, while the Associate and Analysts like 2 different candidates the most and rank them equally.
  • And they all agree that the remaining 5 candidates were not nearly as good.

The reason why one person was the “top candidate” could be completely irrational – he and the interviewers were in the same frat, they had a shared interest in whitewater rafting, or the bankers simply liked the socks he wore.

Or it could be a more legitimate reason, such as having superior technical skills or having the exact deal and client experience the bank is looking for.

In any case, though, HR gathers everyone after the interviews and they start debating who else should receive an internship offer…

But 5 minutes into that discussion, the MD is pulled away because of a client emergency – a deal is falling apart at the last-minute due to a hostile offer made by an activist hedge fund.

Then, the Analysts get yanked away by their VP to finish a pitch book for an IPO bake-off the next day.

So that leaves the VP and Associate, who go back and forth but don’t reach a conclusion – but they’re leaning toward giving offers to 2 of the “4 remaining impressive candidates.”

So, what happens next?

In many cases, nothing at all!

The bank would rather give out 1 internship offer and then sit around and wait on everyone else.

In fact, they may not even deliver rejections to the 5 “not nearly as good” candidates.

Bankers get distracted by fire drills so much that it’s hard to gather everyone together again, so HR has to run between different people to get their views… if they bother to do that at all.

Each group works differently, but many offices would much rather hire 1 great intern than hire 1 great intern and 4 “OK” ones.

Remember why companies hire you in the first place: to make money, save money, or make a process more efficient.

They may not be paying you much money as an intern, but if they have to spend a lot of time answering questions and “training” you, that costs them time, which is equivalent to money.

It takes them away from deals and clients, which is the last thing any senior banker wants.

Why Not Just Deliver a Blunt Rejection?

The reasons vary, but some banks believe – incorrectly? – that it may be a legal liability to give you a “no” answer upfront.

Meanwhile, other people don’t like to deliver “bad news.”

But the main reason is that it costs the bank nothing to put you on hold and wait for other candidates to respond.

After all, if they give you an outright rejection, that’s it.

But if they don’t get back to you, or they respond to your emails but don’t give you a direct answer, the doors are always open.

And if the Top Candidate unexpectedly turns down his offer and can’t be persuaded otherwise, they’ll need to come back to you and everyone else on their list.

Realistically, What Can You Do About This?

The worst thing to do is to sit around, do nothing, and wait on a response from them.

Undergrads are particularly terrible about this – 90% of our email volume on this question has come from university students asking, “So I interviewed 3 weeks ago but haven’t heard back yet. Should I do anything?”

Yes, and you should have “done something” 2.5 weeks ago.

If you don’t hear back within 2 days, email at least 1-2 of your interviewees to follow-up, thank them again, and express your continued interest in the firm (those exact words can almost be your email template). Send a similar note to HR.

If they respond and they’re still communicating with you, you’re still in the running… whereas radio silence almost always means “no.”

Once you’ve emailed everyone, there are only 3 things you can do to get a response from the bank (and ideally an offer):

1. Win Other, Exploding Offers and Let Them Know About Your Deadlines

Just like the high school social scene, the job search process is also a popularity contest.

The moment you get an offer from another bank, you immediately become more attractive to everyone else and you’re more likely to receive definitive responses.

To turn a “maybe” or “soft no” into a “yes,” though, you need to be certain this bank really is your first choice – and then send a message like the following:

“Hi [Name],

Thanks again for taking the time to interview me last week. I enjoyed meeting everyone, and [Bank Name] is definitely my top choice.

I just wanted to let you know that I received an offer from [Other Bank Name], and it expires on [Imminent Date] – if I received an offer at your firm, I would accept it right away, but I must respond to the other offer by [Imminent Date].

It would be great if you could let me know my offer status at your firm and what else, if anything, you need from me in order to make a decision.

Thanks,

[Your Name]”

But this is easier said than done, and most likely you’re “on the fence” at a few firms.

2. Become a More Attractive Candidate So the Bank Reconsiders You

This one is tougher because you probably can’t go from “OK” to “spectacular” overnight – but if some time has passed and you’ve genuinely improved, it can work.

This works particularly well for lateral interviews, since there is no fixed timeline and the process tends to drag on and on and on and on.

Example: One customer last year applied to a bank as part of the lateral hiring process, and made it through several rounds of interviews. Then they asked her to submit a sample financial model she had worked on before.

She didn’t have any great examples due to lack of experience with integrated 3-statement projection models, so they gave her a “soft no” and said that they were some “concerns” over her technical skills.

She then signed up for one of our courses, went through the whole thing, and got much better templates and examples to use – which she then used for a different company.

She went back to the bank and said, “I know we spoke XX months ago and you felt my technical skills were not strong enough. Since then, however, I’ve taken several courses and sharpened my skills, and I’m attaching to this email an example of the work product I can produce.”

Then, they responded and re-started the process, bringing her back for additional interviews.

If they had concerns about something qualitative, like your communication or writing skills, you could attach a report, paper, or presentation you drafted recently.

This is trickier to pull off if they gave you a “soft no” due to “lack of cultural fit” or something else that you cannot easily fix.

But if it is something you can fix, and you’ve pinpointed exactly why they had reservations about you, it’s always worth a shot.

3. Keep Following Up to Ask Exactly Why They Said “No” Directly or Indirectly

HR often gives useless responses, so you should go directly to the bankers you spoke with – and the Analysts and Associates are sometimes more upfront about why you were put “on hold.”

This method also handles the case where something stupid or something beyond your control happened: they lost your contact information, they “forgot” to respond to you, there was a hiring freeze, or the group shut down.

So you need to follow-up anyway – but many people hesitate to ask exactly why they did not receive an offer.

Let’s say you email one of the Associates you spoke with and he says he doesn’t know what your status is… so you call him after another week passes.

Associate: “Hey, I’m just not sure yet… did you ask HR?”

You: “I did, and I’m aware I should go to them first, but I wanted to go directly to you and ask you for feedback since you interviewed me.”

Associate: “OK… what would you like to know?”

You: “I’m aware that I haven’t been officially rejected, but that other candidates probably performed better – I just wanted to know if you had any feedback on what I could do to improve, what would make me a more attractive candidate for your firm, and what would allow you to make a decision more quickly.”

I’ve seen some suggestions that this approach is “too aggressive,” but I completely disagree – if you don’t ask, you’ll never know.

And if it wasn’t an outright rejection, chances are they liked something about you.

Once you get a hint of what went wrong, you can get to work on method #2 above and start fixing the issue – whether it’s your technical skills, a lack of enthusiasm, your communication abilities, or anything else.

Overcoming the Silent Treatment

Let’s return to that story in the beginning.

Do you really want to spend 143+ hours preparing for interviews, and then fail to get an offer because you’re not aggressive enough with your follow-up afterward?

I hope not.

So right after that VP shakes your hand, don’t just meekly go home and wait weeks and weeks for a response.

Follow-up with him and everyone else within 2 days, AT MOST, if you don’t hear back.

And if they keep stringing you along even after several follow-ups, ask them directly what you can do to improve or what their specific concerns about you are – and then address them.

Maybe you won’t have the time or resources to win the offer this time around…

But you can always accept something else, fix those flaws in the meantime, and make another run at it next time around.

Silence: it may not be golden, but it is beatable.

For Further Reading

About the Author

is the Founder of Mergers & Inquisitions and Breaking Into Wall Street. In his spare time, he enjoys learning obscure Excel functions, editing resumes, obsessing over TV shows, and traveling so much that he's forced to add additional pages to his passport on a regular basis.

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13 Comments to “What Do You Do When You Interview at an Investment Bank and Never Hear Back?”

Comments

  1. James says

    Thanks for this Brian. My problem is, I got a referral to a local bank, the position perfectly fits me. But it has been 1 week and I heard nothing from them. The referral went thru someone very high-up so I think there has to be some response (even the bad one). What’s going on there and what should I do

    • says

      Just ask again and follow-up via the phone and try something similar – say you understand if they’re not hiring or if you have to go through official channels etc. but you just wanted to find out your status directly from them so you cna proceed accordingly.

    • M&I - Nicole says

      I’d reach out to your contact and follow-up via phone call. If you can’t get a hold of him/her, I’d email. Phone call, however, is the preferable option

  2. dave says

    Hey Brian I am at cross roads with regards to what I can do over the summer.
    I have a chance to work with a new small private equity company over the summer.
    Ultimately I want to end up in Investment banking. I Understand it is extremely difficult to get PE experience at undergraduate and so will this put me in much better stead then a internship at a mm investment bank to work at a bulge bracket bank?

      • IB says

        Thanks.
        Hey Brian we always hear on all the finance sites about how much people hate Investment banking and how they are just in it for private equity etc…
        It would be great to hear from someone who is quite high up in Investment banking or maybe just starting out and actually enjoys their job.
        I apologize if an interview like this has already been done before.
        Its just it would be nice to hear about someone who has had a positive experience an an investment banker and gets proper satisfaction.
        Thanks

        • M&I - Nicole says

          Thanks for your note and I agree with you. I will keep your suggestion in mind and draft an article on that when I meet an interviewer who is extremely passionate about his job in banking.

  3. Peter says

    Hey thanks for the great article! It came in right on time as I am facing a similar issue.

    I had a bulge bracket bank Super day last Thursday, followed up that night and haven’t heard anything yet. Based on the fit, etc., this is indeed my first choice. However, I am from a non-target school, so getting those first rounds and offers in time is not as easy (and it’s already a bit late in the process?).

    1) Would you still suggest sending “you are my #1 email”, or would you consider it pathetic and off-putting?

    2) I am getting in touch with HR really soon. When should I be getting back to the interviewers? (I did send them emails the night after the interview — a week ago)

    Thanks for everything you guys are doing! This blog took me from non-target, non-relevant background to a super day at bulge bracket. Thank you for that!

    • says

      Thanks!

      1) I would only send an email like that if you already had another exploding offer from a different bank – otherwise, it’s better just to follow-up and ask about your status as recommended here. And if they give a vague answer, dig into it more and see what the real story is. This tends to be better to do over the phone rather than via email.

      2) I would follow-up with the interviewers as soon as possible and ask about your status with them as well. Even if you contact HR at the same time it’s fine – you just want to get to an answer as quickly as you can.

  4. Erik says

    This is probably too general of a question… But, how difficult is it to transition from a client facing operations(corporate) finance role, to a job at an independent investment management firm? Or perhaps just a transition into the financial services side of the industry.

    • says

      You could do it, but it really depends on your skill set and past experience… you’ll need to have really good stock pitches prepared to make that kind of move, plus be prepared to network extensively if you don’t already have industry contacts on that side. It also depends on what area of CF you are in right now.

    • M&I - Nicole says

      You’ll have to demonstrate your knowledge and passion of the markets. If you’re looking for a buy-side role, or role involving analyzing stocks and the market, a CFA would help

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